Guide to a successful online signing with realtycentrix

✅ What You’ll Need

Before your appointment, make sure you have the following:

A Valid Photo ID

• Driver’s license, state ID, or passport

• Must not be expired

• Must match the name on your documents
  
  

Technology Requirements

• Device with camera: Laptop, desktop, tablet, or smartphone
  
  

• Internet connection: Strong and stable (Wi-Fi or wired)
  
  

• Microphone and speakers: Usually built-in, but you can test your camera and microphone in advance
  
  

Email Access

• About 30 minutes prior to your appointment, each signer will receive an email with a secure link for the session.  If you do not see your link, please check your spam/junk folder or reach out to us at info@realtycentrix.com or 615.479.4465.
  
  

🕒 Before the Appointment

Step 1: Schedule Your Session

• Book your session online or confirm your appointment time with your notary.

Step 2: Technology Check

• You may receive a link to test your camera, microphone, and ID scan capabilities or click here to test your technology. Complete this step early to avoid delays.

Step 3: Review Your Documents

• Your documents will be uploaded in advance or shared during the session. Review them for accuracy.

💻 During the Notarization

Step 1: Identity Verification

• You'll be required complete knowledge-based authentication (KBA) – you’ll answer a few personal questions to confirm your identity.

• You’ll be prompted to upload a photo of your ID.
  
  

Step 2: Live Video Session

• Once your ID is verified, you’ll connect with the notary via secure video.
  
  

• The notary will confirm your identity and walk you through the signing process.
  
  

 Step 3: Sign Electronically

• You’ll sign using your mouse, finger, or typed name.
  
  

• The notary will apply their electronic seal and signature.
  
  

📩 After the Session

Step 1: Receive Completed Documents

• You’ll get a PDF copy of the notarized documents by email.
  
  

• If requested, the notary can also send them to your title company, attorney, or other recipient.
  
  

Step 2: Save a Copy

Keep a digital or printed copy of your notarized documents for your records.

💬 Common Questions

Is Remote Notarization legal in my state?
Most U.S. states now allow remote notarization.  Your documents will be notarized by an online notary in Tennessee which is authorized and accepted by all 50 states.  If you are unsure, please be sure to reach out to your receiving party or recording jurisdiction to make sure that your remote notarized documents will be accepted.

Can I use a phone for the session?
Yes! As long as it has a camera and strong internet connection, your smartphone is fine.

What if I need to reschedule or cancel?
You can use the reschedule/cancel link at the bottom of your scheduling confirmation email, or contact us at info@realtycentrix.com or by phone at 615.479.4465.

Please review our frequently asked questions or contact us if you need more information.